Friday March 16, 2018

Now Hiring: Administrative Assistant / ReadOKC Coordinator

Status: Full time, non-exempt

Reports to: Director of Programs and Outreach

Administrative Assistant Overview:

This position will function as administrative support for staff members including director of finance and operations, director of programs and outreach and office and events manager /executive assistant, as well as occasional support for the president/CEO. The position will have a diverse set of duties and responsibilities, so flexibility and the ability to thrive in a busy environment is key.

Office Responsibilities:

  • Daily deposit entries
  • Daily DonorPerfect entries
  • Manage DonorPerfect tax receipts/thank you letters
  • Manage/Update program spreadsheets (i.e. Coat-A-Kid, Kit-A-Kid, etc.)
  • Assist with board and committee meeting set up and tear down as well as meeting materials as needed
  • Answer, screen and forward incoming phone calls
  • Receive visitors by greeting, welcoming, directing and announcing them appropriately
  • Perform other duties such as filing, photocopying, transcribing and faxing
  • Order office supplies
  • Maintenance of thank you notes
  • Prepare and send monthly statements
  • Organize and file financial documents
  • Serve as back up to the office and events manager/executive assistant
  • Other duties as assigned

Event Responsibilities:

  • List management
  • Assist with invitation and mailings
  • Assist with event set up and tear down
  • Oversee All Hands Raised Entries within the first five business days after the event
  • Other duties as assigned

TEAM Responsibilities:

Team Lead

  • Record pledges
  • Manage and balance TEAM spreadsheet
  • Scan and save pledge cards
  • Order TEAM campaign supplies
  • Answer TEAM emails


  • Assist with all TEAM related document preparation
  • Assist with planning and organizing the TEAM kickoff event
  • Assist with outreach to schools not participating

Other duties as assigned

ReadOKC Responsibilities:

  • Regular communication with ReadOKC Chair/Foundation President/CEO and key volunteers
  • Serve as the primary point –of-contact to the ReadOKC volunteer, taskforce members and project team members
  • Attend monthly ReadOKC taskforce, steering committee and project team meetings
  • Maintain all ReadOKC files and materials
  • Keep ReadOKC master list up-to-date
  • Prepare draft agendas and other materials for meetings
  • Send meeting notices to taskforce members
  • Maintain attendance RSVPs
  • Assist and provide support to the project teams as needed
  • Coordinate ReadOKC events
  • Coordinate & schedule volunteers and special guests for various ReadOKC events & initiatives
  • Other duties as needed and assigned

Required Skills:

  • Passion for The Foundation’s mission
  • Excellent customer service skills
  • Proficiency in Outlook, Word and Excel
  • Database management experience preferred
  • Positive, can-do attitude and love of working with a dedicated team of professionals

Interested parties should send a cover letter, resume and three references to

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